The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the entire spectrum of land use and real estate development disciplines, working in private enterprise and public service. As the preeminent, multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policy makers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.

ULI Orange County/Inland Empire, a district council of ULI, delivers this mission throughout the Orange County and Inland Empire regions through a variety of engagement programs and events. Events and meetings take place in different formats, including virtual, hybrid, and in-person. ULI OCIE has close to 1000 members who represent the spectrum of land use and real estate development disciplines and serves as a central convener of thought leadership in Orange County and the Inland Empire.

The lean and entrepreneurial team works directly with our members, who include high-level business professionals, public officials, corporate executives, and senior members of the real estate and land use community, to help facilitate and move the needle on issues that are of the most importance to ULI OCIE. Because in-person events occur throughout the region, it is required that the Coordinator possess the ability and desire to (1) travel to and (2) be present at and support events – some of which extend beyond traditional work-day hours (e.g., breakfasts and happy hours).

While ULI OCIE does have a small office space, this is primarily a work from home position. The ideal candidate must be motivated and able to work independently. Weekly mandatory in person staff meetings with the Executive Director and the Director will take place at varying locations.

The salary range for this position has been set at $52,000 to $63,400. Actual salary will vary based on factors including experience, education, skills and other job-related factors. The range listed is just one component of ULI’s total compensation package for employees which includes a full and competitive benefits package.

POSITION SUMMARY:

The Coordinator will focus on supporting the office’s program management and supporting programming at our member-facing events. The job is heavily focused on “back of the house” book-keeping, record-keeping, and event planning with some “front of the house” event and program management and attendance. As an integral part of the staff team, The Coordinator is also one of the faces of the District Council. Members will call the Coordinator for assistance and information, so it is imperative that they be courteous, friendly, relationally oriented, and attentive to detail. The Coordinator also works closely with the Director and senior staff to maintain administrative, financial, and office operations of the District Council, including membership, sponsorship, event management, and communication.

Nonprofit Administrative, Operations, and Communications

The Coordinator serves as the first point of contact for ULI OCIE and will work closely with our team, host office, and ULI HQ colleagues to ensure smooth office operations.

• Maintain and order office supplies as needed.
• Coordinate with remote ULI IT staff and IT contractors to troubleshoot and resolve IT issues.
• Support the Executive Director with Advisory Board and Management Committee meeting preparation as needed including PowerPoint presentations.
• Manage and respond to email inquiries from the shared inbox.
• Support ULI OCIE sponsorship efforts by creating invoices and tracking sponsorship payments.
• Support ULI OCIE budget and financial reporting as needed.
• Produce contracts for vendors and contractors.
• Support ULI OCIE marketing and communication efforts (website, social media, and email campaigns).
• Draft blog posts for the ULI OCIE website.

Event Support

ULI OCIE’s member-driven committees produce monthly programs which are supported by ULI staff, including the Coordinator.

• Process comp registrations and provide registration support for district council events.
• Process and print onsite registrations and badges, and other printed materials for events.
• Assist in event set-up, execution, and breakdown as needed.
• Assist with event venue and catering needs as needed.
• Pull pre and post-event reports.
• Assist with planning and executing CA District Council Fall and Spring Meeting receptions.
• Support Local Product Council meetings.
• Support ad-hoc committee events as needed.
• Support the UrbanPlan Program by setting up and managing the sign-up genius, helping to secure volunteers, and coordinating the shipment of materials when needed.

QUALIFICATIONS:

Strong candidates for this position will be highly organized, detail-oriented, effective multitaskers, and able to work independently in a fast-paced environment. Specific qualifications include:

• Bachelor’s degree or equivalent experience
• 0-2 years of related experience.
• Prior experience in program or event planning desired.
• Excellent professional oral and written communication and interpersonal skills.
• Friendly and welcoming demeanor and a collaborative attitude.
• Ability to work with business and public-sector executives.
• Self-motivated, demonstrating meticulous attention to both details and deadlines.
• Ability to prioritize and handle multiple responsibilities concurrently with responsible follow- through.
• Fluent/proficient computer skills and strong aptitude with applications like Microsoft Office and Google Drive are required. Design skills (Adobe Creative Suite) and website software (WordPress and basic HTML) a plus.
• Ability to attend ULI events (in the early morning or evening) throughout the region.
• The ability to lift 30 pounds is required.
• Willingness to learn new program administration skills and take part in your own learning.

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance; vacation leave; and a retirement plan. Compensation is commensurate with experience. For more information, click here.

To apply, please follow the link below. Please submit a résumé and a letter of interest/cover letter.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=459552&lang=en_US&source=CC2

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.