The Urban Land Institute (ULI) is a member-led research and education organization focused on shaping the future of the built environment for transformative impact in communities worldwide. The ULI Austin District Council strives to advance the mission of the Urban Land Institute at a local level. The ULI Austin District Council was founded in 1994 and now includes over 1000 members spanning Central Texas. As a member-led organization, ULI’s strength lies in its members’ industry knowledge and expertise.  Members advance ULI’s mission through programming and many councils and committees.

SPECIFIC RESPONSIBILITIES:

• The Coordinator’s program of work is expected to be managing committees to plan and execute ULI Austin special events – Marketplace and Game Day – and supporting ULI Austin’s Local Member Council, NEXT, and student programs.   The assignment of committees, programs, and initiatives are subject to change.
• The Coordinator will work collaboratively with ULI headquarters and ULI Austin staff and communicate regularly with the chairs of the various committees and subcommittees in the Coordinator’s portfolio of work.
• The Coordinator will communicate directly with senior industry leaders participating in ULI Austin’s events and programs, general membership, prospects, sponsors, and partner organizations and work collaboratively with outside contractors, community partners, and regional ULI colleagues to support the Coordinator’s portfolio of work.
• The Coordinator will need the ability to understand the ULI Austin program of work and tie it to the overall Institute goals and priority focus areas.
• Perform other duties and special projects as necessary.

Special Event Management – Marketplace and Game Day:

• Full coordination of the event planning, day of responsibilities, and post-event closeout.
• Serve as the main point of contact for the event.
• Open events in the registration/member database.
• Work with committee chairs to form committees and determine planning timelines.
• Create event budgets including expenses, sponsorship, and registration income and track actual financials against the budget.
• Select and initiate contracting with venues and vendors through outreach and proposal comparison process.
• Coordinate event marketing including communications, website information, and social media. Actual communication, website updates, and social media posts may be completed by other staff or contractors.
• Source venues and vendors, negotiate contracts and manage vendor relationships, set up vendor accounts including necessary billing information, and process payments for venues and vendors.
• Work with event committees to determine sponsorship levels and benefits.
• Provide guidance and tools to committee members for planning the events and organize outreach.
• Invoice sponsors and coordinate benefits.

Local Member Council and NEXT Support:

• Work with program chairs and leadership to ensure proper succession planning and leadership transitions are taking place.
• Create and manage program applications and perform initial placement to be discussed and approved by member chairs.
• Create program budgets and track actual financials against the budget.
• Coordinate program marketing including communications, website information, and social media. Actual communication, website updates, and social media posts may be completed by other staff or contractors.
• Ensure program participants are properly entered in the member database.
• Invoice program participants and follow up on payments.
• Ensure program guidelines including participant attendance are properly communicated and followed.
• Manage program success through monitoring of individual groups and participant feedback.
• Work with member chairs to determine and implement any needed program changes.

Student Programs Support:

• Work with program leadership to plan and implement member involvement and outreach.
• Work with partner organizations to facilitate member involvement.
• Create program budgets and track actual financials against the budget.
• Facilitate any member or organization reimbursement.
• Manage program success through check-ins with chairs, volunteers, and partner organizations.
• Work with member chairs to determine and implement any needed program changes.

REQUIREMENTS:

• Four to six years of proven project and office management skills, including creative problem-solving.
• BA/BS degree preferred.
• Source venues and vendors, negotiate contracts and manage vendor relationships, set up vendor accounts including necessary billing information, and process payments for venues and vendors.
• Strong organizational skills.
• Collaborative, positive, and team-oriented.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) required.
• Proficiency with database management. CRM preferred.
• Meeting and event coordination skills
• Demonstrated ability to initiate tasks and assume responsibility for them; work with minimal supervision in a high-production position; prioritize and reprioritize tasks as needed and handle multiple tasks concurrently and completely with responsible follow-through.
• Self-motivated, agile, and entrepreneurial—demonstrating meticulous attention to both details and deadlines—in a dynamic work environment with many stakeholders and concurrent priorities/programs.
• Professional oral and written communication and interpersonal skills to work with senior business and public sector executives.
• Ability to provide courteous customer service and professional relationships with coworkers in a fast-paced environment.
• The ability to attend early morning and evening events is required.
• Ability to travel to events throughout the region.
• Use of personal vehicle may be required for local travel.

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance, vacation, and a retirement plan. Compensation is commensurate with experience.

To apply, please follow the link below. Please submit a résumé and letter of interest.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=454831&lang=en_US&source=CC2

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.