ULI is a global research and education nonprofit organization whose mission is to shape the future of the built environment for transformative impact in communities worldwide. It is the oldest and largest network of cross disciplinary real estate and land experts in the world, with over 45,000 members.

ULI Utah is searching for an Associate to provide administrative support to the Executive Director. As an integral part of the district council team, the Associate supports member-led committees, programs, events, communications and marketing, and administrative functions. As such, core skills include event planning, program/project management, oral and written communication, administration, and organization. The Associate will provide assistance and information to ULI members, real estate and land use leaders, and partners, and it is imperative that the Associate be friendly, professional, and informed.

The strongest candidate will be a highly organized, energetic people-person with experience working on varied projects and diverse teams. Ideal candidates will have a strong work ethic, attention to detail, and familiarity with real estate and land use policy. The job requires attendance at committee meetings, events, and programs throughout the year, some of which will take place after work hours or on weekends.

SPECIFIC RESPONSIBILITIES:

The Associate’s overall responsibility is to provide administrative support to the ULI Utah District Council in Salt Lake City, Utah. Administrative support includes working closely with volunteer committee members and ULI staff to execute programming and events.

Program and Event Support

• Accurately enter data into ULI’s online CRM system to prepare events and programs for registration.
• Responsible for event-planning tasks including (but not limited to) ordering catering, handling room setup, creating meeting materials, registering event attendees, and processing event-specific invoices.

Administrative Support

• Support the Executive Director with various administrative tasks, including scheduling meetings, tracking attendance, taking notes, and other duties as assigned.
• Receive and answer phone/email inquiries from district council members and prospects.
• Manage and access records from ULI’s database to generate reports, attendee lists, invoices, etc.
• Maintain and update committee member lists for both markets.
• Support financial tasks; create and send invoices, process payments, etc.
• Maintain and update online file systems.
• Order supplies and other technology for the district council, as needed.

Communications and Marketing

• Help prepare event collateral and presentation materials for programs and committee meetings (e.g., agendas, speaker bios, PowerPoint slideshows).
• Update the district council’s website with photos and information about upcoming events and programs.
• Assist with social media posts on LinkedIn, Instagram, Facebook, and Twitter.
• Keep abreast of and master new communication technology, software, and social media and assist with their implementation (e.g., networking websites, digital video editing, and so on).

Committee Support

• Support committees by sending meeting notices, tracking RSVPs, updating committee lists, assisting with recruiting and retaining volunteers, and preparing for committee meetings.
• Attend committee meetings and disseminate notes to committee members and ULI staff.

QUALIFICATIONS:

• A degree and/or relevant work experience in customer service, nonprofit administration, event planning, logistics management, volunteer coordination, and/or committee facilitation preferred.
• Meeting and event coordination experience.
• Communications and marketing experience preferred.
• Professional oral and written communication, including exceptional spelling and grammar.
• Excellent computer skills, including Microsoft Office Suite. Familiarity with Adobe Illustrator, Photoshop, and graphic design preferred.
• Excellent customer service skills and ability to engage professionally with senior industry leaders.
• Strong organizational and time management skills; meticulous attention to detail.
• Ability to learn new technologies and systems quickly.
• Self-starter: displays initiative and completes work in a timely manner with minimal supervision. Proactive, positive attitude.
• Ability to multitask, prioritize, and follow through on assignments.
• Knowledge of the Utah real estate market preferred.
• Ability to attend early morning and evening events and meetings.

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance, vacation, and a retirement plan. Compensation is commensurate with experience. To apply, please follow the link below. Please submit a résumé and letter of interest.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=453551&lang=en_US&source=EN

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.