The Urban Land Institute is a 501(c)(3) nonprofit research and education organization supported by its members, with a mission to shape the future of the built environment for transformative impact in communities worldwide. Founded in 1936, the Institute has more than 47,000 members worldwide representing the entire spectrum of land use and real estate development disciplines working in private enterprise and public service.

ULI district councils deliver the Institute’s mission at the local level by providing members with education, networking, and opportunities to make an impact in their local community. With over 2,500 members in New York, ULI New York (ULI NY) is the Institute’s largest district council and is the preeminent local organization focused on building more sustainable and equitable communities throughout the New York region.

ULI NY currently is supported by a close-knit and high-performing team of four full-time staff. Our team works directly with our members, who include high-level business professionals, public officials, corporate executives, and senior members of the real estate and land use community, to help facilitate and move the needle on issues that are of the most importance to ULI NY.

POSITION SUMMARY: 

The Associate is a professional position within the district council.  As an integral part of the district council team, the Associate serves as a professional liaison between the district council, ULI headquarters, and New York real estate, planning and development professionals.  The Associate is one of the faces of the district council – members call them first for assistance and information, so it is imperative that the Associate be courteous and friendly. The position necessitates the Associate be able to travel occasionally to district council events throughout the area and attend meetings, events or programs in the early mornings or evenings.

The Associate serves as an informed resource for ULI NY’s operations, as well as some of the district council’s content-focused committees. The position offers the opportunity to be creative, to innovate, and to contribute to the content development of more than 30 programs per year. The Associate will support the Executive Director and district council staff to ensure that all committee work is consistent with ULI’s policies and procedures and that the district council’s goals and objectives are met. Strong candidates for this position will be highly organized, detail-oriented, personable, and able to multi-task effectively with responsible follow-through.

The ULI NY team is currently working in a hybrid environment, with employees spending three days a week in person at our midtown Manhattan office and two days a week working remotely. Attendance in person at our office and at events will be required. All ULI staff must be fully vaccinated against COVID-19.

SPECIFIC RESPONSIBILITIES:

The Associate’s overall responsibility is to support programs and initiatives that support the district council and facilitate the district council’s goals and objectives. This entails working closely with the Executive Director, district council staff, project consultants, the Advisory Board, and other committee members to execute programs, events, and member engagement initiatives, including our annual Get Involved member recruitment drive and our public sector engagement strategy.

Affinity Group Networks:

The Associate will coordinate the activities of ULI NY’s three affinity groups: NEXT New York (NEXT), a 35- to 45-year-old cohort representing diverse industry and community perspectives; the Young Leaders Group (YLG), which is all ULI NY members under the age of 35; and, the Women’s Leadership Initiative (WLI), open to all members who identify as female.

Responsibilities include the following:

• Coordinate committees and subcommittees, which hold meetings and execute a variety of events, programs, and initiatives throughout the year.
• Attend all committee and subcommittee meetings and events and handle logistics before, during, and after each event (note: some evening and early morning events required).
• Assist committees and subcommittees in the development and implementation of content, programs, and initiatives.
• Assist committees in producing and implementing their annual business plans

UrbanPlan Coordination:

• Serve as the district council coordinator for ULI’s UrbanPlan program, a realistic, engaging, and academically demanding classroom-based curriculum in which high school and university students learn about the roles, issues, trade-offs and economics involved in urban development.
• Coordinate with UrbanPlan teachers to establish fall and spring class schedules at participating New York City schools.
• Provide scheduling and logistics support for the execution of UrbanPlan (virtual or in person) in participating schools, taking into consideration the needs of teachers and member volunteers who are essential to the program’s success.
• Coordinate outreach to and recruitment of member volunteers to ensure sufficient participation in volunteer assignments (i.e., ‘facilitation’ or mock ‘city council’ sessions) in participating schools, whether virtual or in person.
• Organize and execute all aspects of two (or more) successful UrbanPlan for Public Officials (UP4PO) workshops per fiscal year (virtual or in person), in coordination with ULI NY’s UrbanPlan Steering Committee Co-Chairs and ULI National UrbanPlan.

Communications, Operations and Administrative Support:

• Help prepare event collateral and presentation materials for programs and committee meetings (e.g., agendas, speaker bios, PowerPoint slides).
• Update the district council’s website with photos and information about upcoming events and programs.
• Assist with social media posts on LinkedIn, Instagram, Facebook, and Twitter.
• Keep abreast of and master new communication technology, software, and social media and assist with their implementation (e.g., networking websites, digital video editing, and so on).
• Receive and answer phone/email inquiries from district council members and prospects
• Access records from ULI’s database to generate labels, reports, meeting rosters, badges, invoices, etc.
• Assist with membership-related needs including membership welcome, orientation, retention, and recruitment strategies.
• Assist the Executive Director, district council staff, and third-party contractors with programs and event planning and logistics.
• Supports district council event tasks including room setup, printing and processing name badges, mailing thank-you letters, final registration of attendees, post-event “tally sheets,” and processing event-specific invoices.
• Perform other administrative duties and projects as required, to contribute to a team effort.

 QUALIFICATIONS:

• 1-2 years of related experience; preferably in real estate, land use, or related field
• Professional oral and written communication skills, including exceptional spelling and grammar
• Highly developed interpersonal skills to work with senior executives in the private and public sectors
• Ability to provide courteous customer service and maintain professional relationships with coworkers in a fast-paced environment. Self-motivated, highly organized, and demonstrating meticulous attention to both details and deadlines.
• Strong time management and organizational skills
• Familiarity with New York real estate and land use industry a plus
• Demonstrated proficiency/skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint); knowledge of and competency with JotForm, graphics, Canva, Illustrator, Photoshop, or communications software a plus. Familiarity with web-based tools, such as content management systems or internet-based tools for updating and publishing content to the dynamic website (e.g., Higher Logic, ADP, WordPress, Paramount Workplace). Proficiency with virtual meeting software (Zoom) and facilitation desired.
• Ability to attend early morning and evening events is required
• Ability to travel to events throughout the region and occasionally to ULI meetings in other cities

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance; vacation leave; and a retirement plan. Compensation is commensurate with experience. For more information, click here.

To apply, please follow the link below. Please submit a résumé and a letter of interest.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=449975&source=CC2&lang=en_US

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.