The Urban Land Institute is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the entire spectrum of land use and real estate development disciplines working in private enterprise and public service. ULI’s global mission is to shape the future of the built environment for transformative impact in communities worldwide.

ULI district councils deliver the Institute’s mission at the local level by providing members with education, networking, and opportunities to give back to the community. With over 1,400 members across the entire state of Georgia and eastern Tennessee, ULI Atlanta (ULI ATL) represents one of the Institute’s largest and most active district councils and is the preeminent local organization focused on creating and sustaining communities through land use, development, and redevelopment decisions.

The ULI Atlanta team works directly with our members, who include high-level business professionals, public officials, corporate executives, and senior members of the real estate and land use community, to help facilitate and advance thought leadership on ULI’s global mission priorities at the local level.

POSITION SUMMARY:

The Associate is a professional position within the District Council and will focus on supporting both the program management of the office and providing support for programming at our member-facing events. This job includes a mix of “back of the house” operations support, record-keeping, and event planning with “front of the house” event and program management and attendance. As an integral part of the staff team, The Associate is also one of the faces of the District Council members call the Associate first for assistance and information, so it is imperative that they be courteous, friendly, relationally-oriented, and attentive to detail. The position requires the ability and willingness to travel throughout the Atlanta region and attend both in-person and virtual meetings, events, or programs in the early mornings or evenings.

The Associate serves as an informed resource for District Council committees, interfacing with these committees to ensure that all work is consistent with the ULI’s policies and procedures and that ULI Atlanta’s goals and objectives are met. The Associate also works closely with the Executive Director and senior staff to maintain administrative, financial, and office operations of the District Council, including membership, sponsorship, programs, and communications.

Strong candidates for this position will be highly organized, detail-oriented, obsessed with accuracy, effective multitaskers, and able to work independently in a fast-paced environment. A key success factor for this position is needing little direction or oversight, having an entrepreneurial, can-do attitude and ability to thrive in a fast-paced environment. Willing to execute on any task as assigned with a positive attitude.

The ULI Atlanta team is currently working in a hybrid environment, with employees spending two to three days a week in person at our Atlanta office and/or supporting field operations and member engagement activities that are in-person, as required. Work scheduling requirements are driven by our local programming and initiatives that are all being held in-person and attendance is required.

ULI Atlanta’s offices are located in Midtown and the team currently practices a hybrid schedule. In office attendance will be required.

SPECIFIC RESPONSIBILITIES:

The Associate is tasked with supporting the Executive Director (ED) and district council staff in administrative support, committee coordination, event, and operational support.

Communications and Operations Support

The Associate works closely with the ED and district council staff to ensure smooth operations of the district council, including the following activities:

• Assisting the Executive Director in producing meeting materials for the  Advisory Board and other key meetings and special projects
• Managing and responding to phone and email inquiries from the main ULI Atlanta  phone line and inbox.
• Coordinating weekly staff meeting via Zoom.
• Updating internal program communications and events calendar.
• Updating the ULI Atlanta website as needed.
• Using ULI database and reporting software to produce reports for the ED and other staff      as needed.
• Coordinating with remote ULI IT staff and IT contractors to troubleshoot and resolve IT issues.
• Coordinating with remote customer service team to resolve any registration or membership related issues.
• Coordinating with remote financial teams to resolve any finance or invoicing issues.
• Follow-up on member inquiries made through Zendesk, ULI member navigator, and [email protected]
• Working closely with remote ULI finance team to ensure timely payment of monthly bills,  vendor invoices, and reimbursements.
• Loading contracts for vendors and contractors including the financial management systems for review and approval and tracking of all relevant accounts receivables.
• Coordinating logistics for the annual Sponsor Appreciation Reception.
• Social media posting as required.

General Logistics and Event Support

• Coordinating various committee meetings including scheduling, preparing  agendas, and taking meeting minutes.
• Assisting committees in producing and implementing events and  programs.
• Preparing committee budget templates and tracking program budgets.
• For in-person events, formatting and printing on-site registration forms, badges, agendas, and other materials for events.
• For virtual committee meetings, coordinating all aspects of Zoom meetings.
• Assisting in event setup, execution, and breakdown as needed.
• Assisting the Executive Director, Director, and team with event and meeting planning and logistics.

Committee Coordination with Young Leaders Group (YLG), DEI, and Membership Committee(s)

The Associate will coordinate three committees under the direction of the ED and committee chairs.

• Coordinate YLG, DEI, and Membership Committee which hold  meetings and execute a variety of events, programs, and initiatives throughout the year.
• Works closely with committee chairs to map out committee programming and logistics.
• Attends all committee and programs and handles logistics before, during, and after each event (note: early morning and evening events are required).

QUALIFICATIONS:

The ideal candidate would have:

• BA/BS degree or 1-2 years of related experience
• Prior experience in program, communications, or event planning desired.
• Demonstrated interest in land use and urban development preferred.
• Familiarity with real estate and land use industry a plus.
• Ability to prioritize and handle multiple responsibilities concurrently with responsible follow- through.
• Excellent professional oral and written communication and interpersonal skills.
• Ability to work with business and public-sector executives.
• Self-motivated, demonstrating meticulous attention to both details and deadlines.
• Fluent/proficient computer skills and strong aptitude with computer software for applications in word processing (Microsoft Office), spreadsheets (Excel), and social media are required. Design skills (Adobe Creative Suite) and website software (WordPress and basic HTML) a bonus.
• Ability to attend ULI events (in the early morning or evening) throughout the     region (and sometimes, but rarely the state) as required.
• Ability to lift 30 pounds is required.

APPLICATION INSTRUCTIONS:

ULI has a robust benefits package that includes health, dental, and life insurance, vacation, and a retirement plan. Compensation is commensurate with experience.

To send in your application, please follow the link below. Please submit a résumé and letter of interest.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=453577&lang=en_US&source=EN

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.

EOE/m/f/d/v. No relocation reimbursement is offered at this time.